Tag Archives: getting organized

Spring Cleaning - Get Your Personal Papers Organized in 4 Steps! (1)There’s no better time than the present to get organized. Immediately that might make you feel overwhelmed because there are so many things that need organizing. The kitchen, the bookshelves, the garage, and of course, your paperwork.

If you’re not ready to tackle a whole room, start with your paperwork. The first thing you need to do is come up with a filing system that works for you. And the answer is in the types of paperwork you have.

Go through the files and drawers or boxes of paperwork you have and start grouping together similar types of papers. Personal papers, financial, paperwork that applies to different family members, insurance and so on. Once you have the different types sorted, then you can set up a filing system with each type of paperwork being its own category.
Choose colored folders or labels to make identification of each category of paperwork fast and easy.

Don’t be too specific when you’re setting up your categories. This keeps you from having to create folders for paystubs, W-2 forms, and tax returns when you can put all of that under financial, or split it into finance and taxes.

For storing your organized paperwork, you can use a filing cabinet like a four-drawer or 2-drawer type depending on how much space you have to give your files. Another option is to invest in a plastic file holder that goes on a shelf.

Right now - think about where these two items are in your house-Your PassportYour Birth Certificate (1)Another important thing you can do is to get extra copies of documents. At the very minimum, you should have copies of the following:

  • Automobile information
  • Bank account numbers
  • Birth certificates
  • Credit card numbers
  • Deeds
  • Important receipts
  • Instructions
  • Insurance policies
  • Loan agreements
  • Marriage certificate
  • Medical records
  • Mortgage agreements
  • Passports
  • PIN numbers
  • School transcripts
  • Service contracts
  • Tax returns (last 5 years)
  • Warranties
  • Wills

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Keep the originals of your most important documents in a safety deposit box or separate lock box. Have the copies on hand in your filing system. If you need a copy of your birth certificate for yourself or a family member, we can help you for any state.

For handling paperwork that you have incoming daily, you will do one of the following actions:

1- The paperwork contains something you must do. It might be correspondence to a friend, or reference material to read. Write the date the action needs to be done and put it in a tray or basket labeled: “To Do.”

2- The paperwork is a bill or invoice you must pay. Write the date the payment should be made and put it in a tray or basket labeled: “To Pay.”

3- The paperwork needs to be filed. Do so immediately.

4- The paperwork is either useless or no longer serves a purpose. Recycle or dispose of through other means.

Dive in and get your paperwork organized. You can devote just 10-15 minutes a day to keeping your incoming paperwork organized and never again wonder where exactly your birth certificate, passport,  or home warranty is filed away.

Texas Tower and Passport Services handles nationwide requests to expedite passport, travel visas, and certified birth certificates. Call us today 713-874-1420. 

How to Get Your Personal Papers OrganizedHave you ever heard one of the basic laws of time management? It’s the number one thing you should do to get a grip on your day. Basically, any task you’re doing will expand to fill the time you’ve allotted to it. If you decided to get rid of clothes that you no longer wear, clean our your garage, or hunker down and get that budget going on paper you have been thinking about: you must send a beginning time and end time to complete a task or you can wind up wasting time. If you set a beginning time and ending time – you’ll tend to work more efficiently and see accomplishments which is motivating to do it again.

Now, there are a lot of great sites that will give you tips on how to clean your kitchen in 10 minutes or how to get your day organized so you do more work and have more family time. We are going to tackle a project that you generally don’t think about until you need it: personal paperwork.

If there’s a fire, natural disaster, or simply need to travel or move your residence – your personal paperwork should be easy to find for all family members when you need it quickly.

Don’t get discouraged or feel overwhelmed
Before you start, set a starting and ending time to get organized. Also, designate times when you won’t be bothered, this includes turning off your cell phone, signing out of social networks, and don’t stop to check email. Depending on how much searching you need to do to pull your important personal paperwork together.

Designate a place for all your personal paperwork
This means getting a small fire-proof safe, lock box, or other type of filing system you deem reliable for your own needs.

What goes in?
Your passport, your birth certificate, passports and birth certificates for family members, rental or mortgage papers, insurance, and photos of your residence for insurance purposes.
You can also include warranties, large purchase receipts, and medical records for yourself and the family.

how-to-get-your-sao-tome-and-principe-visa-1What if some paperwork can’t be found?
Things get lost or damaged in moves. It happens. You can get copies of your social security cards if you cannot find them. Your insurance company is usually happy to send you anything missing paperwork. And if you need a copy of your birth certificate or you have discovered your passport is set to expire, we can assist you with passport renewal and birth certificate acquisition.

Smart tip : have an extra copy of your birth certificate and one for every family member in a safe place.

Once you get organized, whenever you are given a document, decide immediately if it needs to be placed with your other important paperwork. This will enable you to always be on top of your personal paperwork.