India Visa Business Letter Template

Please print this letter on official company letterhead and complete in black ink.

Date: __________________________________________

Consulate General of India

RE: Business Visa Application for: __________________________________________

To Whom It May Concern,

This letter is to confirm that [Full Name], holder of U.S. Passport Number ________________________, is employed with ________________________ as a ________________________.

The purpose of this trip is:

(Provide a detailed business purpose such as meetings, site visits, contract negotiations, etc.)

The traveler will visit India from ________________________ to ________________________.

During this visit, the traveler will work with:

Company Name in India: __________________________________________

City in India: __________________________________________

We respectfully request the issuance of a 12-month multiple-entry business visa.

All expenses related to this trip will be covered by:

☐ Employer     ☐ Traveler

We confirm that the applicant will comply with all laws and regulations of the Republic of India and will return to the United States upon completion of the trip.

Authorized Signature: __________________________________________

Printed Name: __________________________________________

Title: __________________________________________

Company Name: __________________________________________

Company Address: __________________________________________

Phone Number: __________________________________________

Email Address: __________________________________________

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⚠️ Common Mistakes to Avoid

• ❌ Not printed on company letterhead
• ❌ Missing signature
• ❌ No 12-month visa request included
• ❌ Vague purpose (e.g., “business trip”)
• ❌ Missing company contact information

Tip: Texas Tower can review your business letter before submission to help prevent delays or rejection.